Administrative Assistant: Offer Management
Listing Reference: 4815
Listing Status: Open
Position Summary
Company: Road Accident Fund (RAF)
Industry: Government / Public Sector
Job Category: Administration / Office Support
Location: Johannesburg, Gauteng, South Africa
Contract Type: Fixed Term (12 Months)
Remuneration: R244,732.00 per annum
EE Position: No
Closing Date: 22 February 2025
Introduction
The Road Accident Fund (RAF) is a key institution in South Africa, providing cover for all road users within the country’s borders. Its mission is to rehabilitate and compensate individuals injured in motor vehicle accidents in a timely and empathetic manner while actively promoting road safety. To support its objectives, the RAF is looking to appoint an Administrative Assistant in the Offer Management Department on a 12-month fixed-term contract.
This role is designed for an individual who excels in administrative tasks, has a keen eye for detail, and is well-organized. The successful candidate will support daily administrative functions and ensure compliance with internal policies and processes.
Job Description
The Administrative Assistant will be responsible for handling key administrative tasks, supporting the compliance and document management functions of the Offer Management Department. The role requires strong organizational skills and the ability to work efficiently in a structured environment. Responsibilities include maintaining records, scheduling meetings, assisting with document verification, and ensuring internal compliance with company policies.
Key Responsibilities
- Compliance Administration
- Maintain and update documentation related to department activities.
- Ensure compliance with internal policies and processes.
- Keep abreast of company policies to ensure adherence to internal controls.
- Office Coordination
- Assist with follow-ups on outstanding matters.
- Handle all administrative requests and respond within set timelines.
- Maintain and ensure the availability of office supplies and stationery.
- Verify and validate submitted documents before processing.
- Check for duplicate documents and report inconsistencies.
- Assign reference numbers and accurately capture documents in the system.
- Allocate matters to responsible team members.
- Draft and send official correspondence as required.
- Meeting Support
- Schedule and confirm meetings on behalf of the department.
- Take minutes during meetings and distribute them according to governance standards.
- Maintain a register to track meeting action items.
- Follow up on outstanding meeting resolutions.
- Arrange appointments with internal and external stakeholders.
- Document & Records Management
- Administer record-keeping and filing in line with the RAF filing plan.
- Ensure the filing system is accurate and up to date.
- Retrieve requested information promptly.
- Ensure document confidentiality and proper distribution.
- Allocate file numbers, record data onto internal systems, and store appropriately.
Ideal Candidate
The ideal candidate should be an individual with administrative experience and strong attention to detail. They must be proactive, capable of handling multiple tasks, and comfortable working within a structured environment.
Minimum Qualifications & Experience:
- Matric / Grade 12 Certificate
- At least 1 year of experience in an administrative or similar environment
- Strong understanding of office coordination and compliance functions
- Knowledge of document verification and filing systems
- Experience in government or public sector administration (advantageous)
Role Responsibilities
The Administrative Assistant will be responsible for facilitating the smooth operation of the department through effective document handling, compliance administration, and efficient communication. The role includes:
- Handling office administrative tasks efficiently to ensure smooth workflow
- Supporting compliance processes to maintain adherence to company policies
- Coordinating meetings, taking minutes, and tracking outstanding matters
- Ensuring proper filing and record-keeping in accordance with RAF standards
- Communicating effectively with stakeholders and responding to inquiries
- Maintaining a professional and organized work environment
Skills and Attributes
The successful candidate must possess a range of skills and attributes to thrive in this role:
Behavioral Skills:
- Organizational Skills: Ability to plan, coordinate, and execute administrative tasks effectively
- Time Management: Ability to handle multiple tasks and meet deadlines
- Attention to Detail: Ensuring accuracy in document handling and compliance
- Teamwork: Ability to collaborate with colleagues and work cohesively
- Integrity & Confidentiality: Handling sensitive information with discretion
- Problem-Solving: Ability to identify issues and recommend solutions
- Proactiveness: Taking initiative in addressing tasks and outstanding matters
Technical Skills:
- Computer Literacy: Proficiency in MS Word, Excel, and PowerPoint
- Report Writing: Ability to draft professional reports and business correspondence
- Document Management: Experience in filing and organizing administrative records
- Basic Financial Acumen: Understanding of supply chain management processes
Application Process
Interested candidates should submit their applications as follows:
- By Post: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001
- By Email: Fikile.Mokonyane@dod.mil.za
- Hand-Delivery: Poynton Building, 195 Bosman Street, Pretoria (Wooden Post Box No. 5 at Reception)
Enquiries:
- Def Sec BMO: Mr. E. Ridgard – (012) 355 5510
- SA Army: Ms. T.M. Sekgobela – (012) 355 1238
- SA Airforce: Mr. S.R. Molekwa – (012) 312 2209
- SA Navy: Ms. R.E. Mamaguvhi – (012) 339 4220
Employment Equity Considerations
The RAF is committed to Employment Equity and encourages applications from historically disadvantaged individuals. Preference will be given to African Males, African Females, Indian Males, Coloured Males, and Persons with Disabilities in line with the Employment Equity Act.
Shortlisted candidates will undergo:
- Practical Assessments: To evaluate technical and administrative skills
- Integrity Assessment: Including oral and written evaluations
Why Join the Road Accident Fund?
Joining the RAF as an Administrative Assistant offers:
- Career growth in a structured government environment
- Exposure to financial compliance and document management
- Stable employment with a leading government institution
- A chance to contribute to South Africa’s road safety initiatives
Apply Today!
This is an excellent opportunity for an organized and proactive individual to join a dynamic government entity. If you have a passion for administration and compliance, don’t miss out on this chance to contribute to the Road Accident Fund’s mission.
Closing Date: 22 February 2025
Ensure you submit your application before the deadline. If you do not receive a response within six weeks of the closing date, consider your application unsuccessful.
Take the next step in your career and apply today!
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