Listing Reference: refs/022223
Listing Status: Open
Position Summary
- Company: Gauteng Department of Roads and Transport
- Industry: Government / Public Administration
- Job Category: Administrative / Clerical Support
- Location: Ekurhuleni, Gauteng, South Africa
- Contract Type: 12-Month Fixed-Term Contract
- Remuneration: R325,101.00 per annum (plus benefits) – Level 7
- EE Position: Yes – Females and People with Disabilities are encouraged to apply
- Closing Date: 16 May 2025
Introduction
The Gauteng Department of Roads and Transport invites suitably qualified candidates to apply for the Chief Administration Clerk position within the Service Delivery and Rapid Response Directorate. This exciting 12-month contract role is designed for experienced administrative professionals who are eager to play a key part in supporting stakeholder engagement and rapid response services in one of South Africa’s most vital public departments.
If you have strong organizational, coordination, and clerical skills and are looking to contribute to a dynamic government team, this opportunity could be the next step in your career.
Job Description
The Chief Administration Clerk will be responsible for supervising and supporting all administrative activities within the Stakeholder Management sub-directorate. The successful candidate will ensure the efficient execution of general clerical functions, financial and personnel support services, and administrative compliance in accordance with public service regulations.
Key duties include:
- Supervising daily general clerical functions and supporting smooth office operations
- Managing supply chain clerical activities, including procurement and inventory support
- Supervising personnel administrative functions and ensuring HR policies are implemented
- Overseeing financial administration and assisting with budget tracking
- Managing and supporting human resource functions and staff performance
- Compiling quarterly, medium, and annual reports required by the sub-directorate
- Providing overall administrative coordination to ensure stakeholder operations run smoothly
The Chief Administration Clerk will report to the relevant director and will be expected to adhere to the regulatory framework of the public service while supporting departmental initiatives and ensuring effective service delivery.
Ideal Candidate
The ideal candidate for this role is an organized, detail-oriented individual with proven administrative experience in a public sector environment. You should be capable of managing staff, meeting reporting deadlines, and maintaining records with accuracy.
You will also need to demonstrate your ability to multitask and adapt within a team that is committed to improving stakeholder engagement and rapid response in the department.
You must also have a good understanding of the legislative environment of the public sector and bring energy and discipline to your work.
Role Responsibility
Daily responsibilities include but are not limited to:
- Ensuring effective coordination of all administrative processes within the sub-directorate
- Supporting the Director and team in day-to-day office management
- Supervising clerical support staff and ensuring workloads are managed efficiently
- Preparing documentation, official correspondence, and reports
- Liaising with internal departments and external stakeholders to ensure accurate flow of information
- Supporting logistical arrangements for stakeholder meetings, workshops, and events
- Verifying documents, tracking submissions, and following up on compliance items
- Maintaining records, managing leave schedules, and updating staff information
- Ensuring supply chain records and procurement processes align with public service regulations
- Supporting quarterly and annual planning through effective administration of submissions
This role plays a central part in helping the sub-directorate meet its operational objectives and respond to public service demands.
Skills and Attributes
Applicants should demonstrate the following core skills and attributes:
- Computer Literacy: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Communication Skills: Strong verbal and written communication for internal and external correspondence
- Interpersonal Skills: Professional and respectful collaboration across multiple stakeholders
- Planning and Organization: Ability to manage multiple tasks, prioritize deadlines, and maintain accurate documentation
- Flexibility: Ability to adapt to changing demands and support a fast-paced administrative environment
- Teamwork: Willingness to assist and lead in team efforts and support staff under your supervision
- Time Management: Able to meet strict deadlines and manage workloads efficiently
- Confidentiality: Handling of sensitive information with integrity and professionalism
- Problem Solving: Capable of resolving minor staff and administrative issues independently
These skills will support the department’s mission to deliver efficient, responsive, and transparent service to the public.
Minimum Requirements
To qualify for this position, applicants must meet the following requirements:
- Grade 12 certificate (Matric) or equivalent NQF Level 4
- Three (3) years of relevant administrative experience
- Comprehensive understanding of the Public Service Regulations and legislative frameworks
- Good knowledge of HR, finance, and supply chain support services in the public sector
- Ability to compile comprehensive reports, manage documentation, and organize events
- Ability to supervise clerical support staff and maintain good professional relationships
Candidates with prior experience in government departments or service delivery projects will be given preference.
Application Process
All applications must be submitted online only via the official Gauteng Government Jobs Portal:
👉 http://jobs.gauteng.gov.za
Important application guidelines:
- Only online applications will be accepted
- You must complete the latest online Z83 form as per the Public Service Regulations, 2016
- All fields in the Z83 form must be completed truthfully
- Attach a comprehensive CV with updated contact details
- Shortlisted candidates will be requested to submit certified copies of:
- Identity Document (ID)
- Matric Certificate and other qualifications
- Valid driver’s license (where applicable)
- Documents must not be older than six (6) months
For queries regarding this position, contact:
📞 Ms. A. Mkhombo / Ms. K. Letsholo at (011) 355 7004 / 7367
For general HR enquiries, call (011) 355 7521 / 9088
Employment Equity and Additional Notes
- In line with the Department’s Employment Equity Plan, female candidates and persons with disabilities are strongly encouraged to apply
- Representation in terms of race, gender, and disability will be promoted during the appointment process
- Foreign qualifications must be evaluated by SAQA
- The Department reserves the right not to appoint if a suitable candidate is not found
- If you do not receive a response within 3 months of the closing date, please consider your application unsuccessful
Final Note
This Chief Administration Clerk role is a critical opportunity for skilled administrators looking to serve in the public sector. The position offers the chance to contribute meaningfully to rapid response and service delivery initiatives while gaining exposure to the workings of one of Gauteng’s key government departments.
If you are passionate about public service, administration, and supporting impactful programmes, apply online before 16 May 2025 and help drive effective stakeholder management and service delivery across Gauteng.