Thekwini TVET College February Vacancies

VACANCIES 0

1. SPRINGFIELD PART-TIME ADMINISTRATION CLERK (ENGINEERING STUDIES) X2

Listing Reference: SPR 04/25PTA
Listing Status: Open

Position Summary

Company: Thekwini TVET College
Industry: Education / Public Sector
Job Category: Administration / Clerical
Location: Springfield Campus, Durban, South Africa
Contract Type: Part-Time
Remuneration: R104.28 per hour
EE Position: Yes
Closing Date: 27 February 2025

Introduction

Thekwini TVET College is inviting suitably qualified and experienced candidates to apply for the position of Part-Time Administration Clerk at its Springfield Campus in Durban. This position is specifically for Trimester 2 & 3 and Semester 2 of the 2025 academic year, supporting the Engineering Studies Department. The successful candidates will play a crucial role in providing administrative support to ensure smooth operations of the Part-Time Programmes, which take place on weekdays in the afternoons and/or on weekends.

Job Description

The Part-Time Administration Clerk will be responsible for various administrative tasks related to student registration, exam coordination, and general record-keeping. This role requires meticulous attention to detail, strong organizational skills, and the ability to work independently and as part of a team. The successful candidate will support faculty members, assist students with queries, and ensure compliance with all administrative processes within the institution.

Ideal Candidate

The ideal candidate must possess strong administrative and record-keeping skills with a good understanding of academic operations. The role requires excellent communication abilities, problem-solving skills, and proficiency in computer applications, particularly Coltech Management Information System (MIS). The candidate must be able to work under pressure, maintain high levels of confidentiality, and effectively manage student records and queries.

Role Responsibilities

  • Attend to all administrative duties of the Part-Time Programme.
  • Assist with student enrolments, registrations, and data capturing.
  • Support the induction/orientation process for new students.
  • Ensure that student exam entries, preliminary schedules, and year mark entries are captured accurately and submitted on time.
  • Maintain and update student academic records in accordance with TVETMIS requirements.
  • Manage attendance registers for students and staff.
  • Issue exam permits and assist students with administrative queries.
  • Maintain proper record-keeping of academic data and files.
  • Assist faculty and administrative departments with compliance and procedural requirements.
  • Communicate important academic deadlines and information to students and staff.

Skills and Attributes

  • Strong administrative and organizational skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Knowledge of academic MIS systems (Coltech essential)
  • Attention to detail and accuracy in record-keeping
  • Ability to work efficiently under pressure and meet deadlines
  • Strong interpersonal skills and ability to work well in a team
  • High level of confidentiality and professionalism
  • Ability to multitask and handle multiple administrative duties effectively
  • Problem-solving and analytical thinking skills

Minimum Requirements

  • Matric certificate (Grade 12) or equivalent
  • Recognized and relevant tertiary qualification (REQV13 or higher)
  • At least three (3) years of relevant administrative experience
  • Proficiency in academic records management and administration
  • Experience in working with the Coltech system (essential)
  • Knowledge of TVET college structures and policies
  • Ability to work flexible hours, including afternoons and weekends
  • Excellent time management and ability to prioritize tasks
  • Strong problem-solving and decision-making skills

Application Process

Interested applicants must submit a completed Z83 application form (available at any Public Service Department or online at www.gov.za/document). Additionally, candidates must provide:

  • A detailed Curriculum Vitae (CV) outlining qualifications and work experience.
  • Academic Records showing subjects passed.
  • Certified copies of qualifications and identity document (to be submitted before the interview stage).

IMPORTANT:

  • Applications must be submitted via the official Thekwini TVET College website: www.thekwini.edu.za.
  • Hand-delivered, emailed, or posted applications will NOT be accepted.
  • Incomplete applications will not be considered.

Employment Considerations

  • Preference will be given to candidates from designated groups, particularly individuals with disabilities, in line with Employment Equity (EE) principles.
  • Thekwini TVET College reserves the right not to make an appointment if no suitable candidates are found.
  • Shortlisted candidates will undergo a qualification verification process before an appointment is finalized.
  • If applicants do not receive feedback within eight weeks of the closing date, they should consider their application unsuccessful.

Contact Information for Enquiries

For further inquiries regarding the application process or position details, please contact:

Ms. Siyethemba Ndwandwe
Phone: 031 250 8400/02

Why Join Thekwini TVET College?

1. Career Growth & Development

  • Opportunity to work in a reputable educational institution.
  • Gain experience in an academic administrative role.
  • Develop skills in student management and educational processes.

2. Contribute to the Education Sector

  • Play a key role in facilitating quality education and training.
  • Support students in their learning journey.
  • Be part of an institution that values academic excellence.

3. Competitive Remuneration

  • R104.28 per hour.
  • Allocated hours: 80 hours for semesters and 60 hours for trimesters.

4. Work-Life Balance

  • Part-time schedule allows for flexible working arrangements.
  • Opportunity to gain additional work experience while balancing other commitments.

5. Commitment to Diversity & Inclusion

  • Thekwini TVET College promotes equity, diversity, and inclusion.
  • Employment practices align with government policies and affirmative action goals.

Conclusion

This is an exciting opportunity for qualified individuals seeking to work in an academic administrative role at Thekwini TVET College. If you meet the qualifications and have experience in academic records management, student administration, and compliance, this position is perfect for you.

Apply now and become part of a dynamic educational institution dedicated to supporting students and faculty in achieving academic success.

Deadline for applications: 27 February 2025. Apply via www.thekwini.edu.za today!

Click Here to Apply

2. SPRINGFIELD PART-TIME ADMINISTRATION CLERK (x6 Positions)

Listing Reference: SPR 04/25PTA

Listing Status: Open

Position Summary

Company: Thekwini TVET College
Industry: Education and Administration
Job Category: Administrative and Clerical Support
Location: Springfield Campus, Durban, South Africa
Contract Type: Part-Time
Remuneration: R104.28 per hour
EE Position: Yes
Closing Date: 27 February 2025

Introduction

Thekwini TVET College is seeking experienced and qualified individuals for two part-time administration clerk positions within the Engineering Studies department. These roles are critical for ensuring the smooth operation of administrative tasks, supporting students and faculty, and maintaining accurate academic records. The positions are part of the 2025 Trimester 2 & 3 and Semester 2 academic schedule, with allocated hours for administrative tasks.

Job Description

The selected candidates will be responsible for managing various administrative duties, assisting in student enrollment, maintaining accurate records, and ensuring compliance with the college’s policies. The role requires individuals with strong organizational skills, attention to detail, and the ability to work under pressure while upholding confidentiality. The ability to assist students effectively and work collaboratively with the academic team is essential.

Ideal Candidate

The ideal candidate should have:

  • A Matric Certificate or equivalent qualification
  • A recognized and relevant tertiary qualification (REQV13)
  • At least three years of relevant experience in an administrative role
  • Proficiency in Coltech or similar educational administration software
  • Strong administrative and record-keeping skills
  • Excellent communication and interpersonal skills
  • High level of accuracy and confidentiality in handling data
  • Ability to work under pressure and in a team-oriented environment
  • A customer service mindset with a willingness to assist students with their queries

Role Responsibilities

The administration clerks will handle various administrative functions, including:

  • Managing all administrative duties for the Part-Time programme
  • Assisting with student enrollments and registration processes
  • Coordinating and assisting with student orientation and induction programs
  • Ensuring timely and accurate student enrollment data entry in MIS systems
  • Managing student exam entries, maintaining preliminary schedules and year mark records
  • Capturing and updating student year marks on Coltech and DHET mark sheets
  • Keeping detailed attendance records of students and faculty members
  • Issuing exam permits to eligible students
  • Responding to student and staff queries related to Part-Time administrative matters

Skills and Attributes

The successful candidates must demonstrate the following skills and attributes:

  • Excellent organizational skills to manage administrative functions efficiently
  • Proficiency in computer applications, especially Coltech, MS Office (Excel, Word, PowerPoint)
  • Attention to detail and accuracy when handling student records
  • Strong interpersonal and communication skills for liaising with students and faculty
  • Ability to work under pressure while meeting strict deadlines
  • Adaptability and teamwork in a fast-paced academic environment
  • Problem-solving skills to handle administrative challenges effectively

Application Process

Interested candidates must submit their applications online via the Thekwini TVET College website (www.thekwini.edu.za).

Required Documents:

  • Completed Z83 Form (Available from any Public Service Department or www.gov.za)
  • Detailed Curriculum Vitae (CV) including subjects and levels taught
  • Certified copies of full Academic Records
  • Certified copies of qualifications and relevant documents (required before the interview)

Important Notes:

  • Appointments will align with the College’s Employment Equity Plan to promote representativity in the workforce.
  • Candidates from designated groups, including persons with disabilities, will receive preference.
  • Only shortlisted candidates will be contacted. Applicants who do not receive communication within eight weeks after the closing date should consider their application unsuccessful.
  • All appointments are subject to qualifications verification.

Contact Information

For enquiries, please contact:
Ms. Siyethemba Ndwandwe
031 250 8400/02

Closing Date: Thursday, 27 February 2025

Don’t miss this opportunity to be part of a leading educational institution committed to excellence in vocational training. Apply today and contribute to shaping the future of students at Thekwini TVET College!

Kindly use the given links to apply

SPRINGFIELD PART-TIME ADMINISTRATION CLERK (ENGINEERING STUDIES) X2

SPRINGFIELD PART-TIME ADMINISTRATION CLERK (BUSINESS STUDIES) X1

MELBOURNE PART-TIME ADMINISTRATION CLERK (ENGINEERING STUDIES) X1

CENTEC PART-TIME ADMINISTRATION CLERK (BUSINESS STUDIES) X1

ASHERVILLE PART-TIME ADMINISTRATION CLERK (BUSINESS STUDIES) X1

We wish you all the best in your Applications.