Company: AFGRI
Industry: Agriculture / Agri-Business
Job Category: Administration / Stock & Receiving
Location: Belfast, South Africa
Contract Type: Permanent
Remuneration: Market Related
EE Position: Yes
Closing Date: 02 August 2025
Introduction
AFGRI, a leading agricultural services company, is looking for a reliable and detail-oriented Receiving Clerk to join their team in Belfast. This position is ideal for a skilled administrator with experience in receiving and stock control, who thrives in a fast-paced environment and is passionate about accuracy, order, and customer service.
This opportunity provides the successful candidate with an excellent platform to work in one of South Africa’s most respected agribusinesses, playing a vital role in maintaining efficient inventory and financial processes at the branch level.
Job Description
As the Receiving Clerk, you will be responsible for ensuring the seamless flow of goods and documents between suppliers, the warehouse, and administrative systems. The position involves both physical and systems-based stock handling, document verification, and ensuring accurate reporting across all receiving-related functions.
The successful candidate will be expected to:
- Accurately receive stock and match items against delivery notes
- Ensure that documents are correctly captured and processed in sequence
- Manage claims processes (damaged goods, expired stock, incorrect deliveries)
- Generate and interpret reports for claims, stock variances, and outstanding items
- Handle invoice collection, linking, and matching to delivery and order records
- Conduct regular supplier follow-ups regarding outstanding documentation and stock issues
- Assist with stock-taking and variance reporting
- Ensure all data captured is accurate and up-to-date
- Follow company policy regarding daily cash-ups and reporting discrepancies
Ideal Candidate
AFGRI is seeking a motivated, detail-oriented individual who:
- Has excellent attention to detail and thrives in an administrative environment
- Is comfortable working with numbers, stock control systems, and financial records
- Can maintain professionalism while working with internal and external stakeholders
- Understands the importance of timelines and procedural compliance
- Demonstrates a strong sense of discipline and integrity
Role Responsibility
The Receiving Clerk will play a central role in stock management and administrative reporting at the Belfast branch. The role’s success depends on the ability to track stock and financial movement efficiently while supporting operational processes.
Key responsibilities include:
- Matching goods received with delivery notes and verifying quantities and product details
- Capturing delivery data accurately in the system and generating linked invoices
- Managing the filing and record-keeping of all delivery-related documents
- Identifying discrepancies between orders, invoices, and deliveries
- Handling customer and supplier queries regarding deliveries or claims
- Supporting the audit process by maintaining clean and up-to-date records
- Assisting with monthly and quarterly stock counts and reports
- Ensuring daily cash-ups are accurate and discrepancies resolved immediately
Skills and Attributes
To be successful in this role, the candidate must possess both technical and behavioral competencies including:
Technical Knowledge and Competencies:
- Solid computer literacy (especially MS Office Suite)
- Ability to use inventory and ERP systems
- Good verbal and written communication skills
- Ability to generate and interpret reports (stock variances, negative balances, claims, etc.)
- Experience with invoicing, claims, and order systems
Behavioral Competencies:
- Accuracy and attention to detail
- Discipline in following procedures and timelines
- Proactive in identifying issues and resolving them
- Professional and respectful in interactions with colleagues and suppliers
- Reliable, organized, and a strong team player
- Commitment to confidentiality and proper document handling
Position Summary
The Receiving Clerk position at AFGRI’s Belfast branch is more than just a stock handling role—it’s a core function in ensuring efficiency, compliance, and trust between the company and its stakeholders. With AFGRI’s rich history in agri-services and its continued growth, this role provides not only job stability but also room for professional development within a structured and ethical working environment.
If you have strong administrative skills, a good understanding of stock and delivery processes, and a passion for order and accuracy, then this is the right opportunity for you. Don’t miss the chance to join a reputable brand that contributes meaningfully to South Africa’s food production and agricultural success.
Apply before 02 August 2025, and be part of a purpose-driven team committed to operational excellence.